HR Coordinator

Role Overview

The HR Coordinator plays a vital role in supporting the People & Culture team by handling day-to-day HR operations and recruiting coordination. This position manages administrative tasks, supports employee onboarding, schedules interviews, assists with job postings, and maintains accurate employee records. The ideal candidate is highly organized, detail-oriented, proactive, and trusted to handle confidential information with discretion, while delivering a positive experience for both employees and candidates.

Key Responsibilities

HR Operations & Administration

• Maintain accurate and confidential employee files, records, and documentation.

• Support HRIS data entry, updates, audits, and data integrity initiatives.

• Coordinate new hire onboarding, including paperwork, system access, and Day 1 preparation.

• Assist with benefits administration, employment verifications, and general HR inquiries.

• Help manage HR calendars, including trainings, orientations, compliance activities, and employee events.

Recruiting & Talent Acquisition Support

• Post job openings on Jobvite and external job boards.

• Screen applications for minimum qualifications and route candidates to hiring managers.

• Schedule interviews and manage interview logistics.

• Communicate with candidates to ensure a timely and positive hiring experience.

• Support background checks, offer letter preparation, and onboarding activities.

• Maintain recruiting dashboards, reports, and applicant tracking system updates.

People Team Support

• Assist with HR communications, trackers, and reporting.

• Support employee engagement initiatives and company events.

• Provide administrative support to HR leadership as needed.

Qualifications

• 1–3 years of experience in HR coordination, administration, or recruiting support roles.

• Strong organizational skills with exceptional attention to detail.

• Experience using HRIS and/or ATS systems (Jobvite preferred).

• Proven ability to handle sensitive information with confidentiality and professionalism.

• Excellent written and verbal communication skills.

• Proficiency in Google Workspace or Microsoft Office.

• Comfortable working in a fast-paced, evolving environment.

Preferred Qualifications

• Experience in biotech, life sciences, or manufacturing environments.

• Knowledge of California employment laws and practices.

• Bilingual skills are a plus.

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