Location: Newport Beach, CA
Employment Type: Full-Time
Salary: $85,000–$90,000 DOE

About the Opportunity

Our client, a well-established and highly respected real estate organization headquartered in Newport Beach, is seeking an experienced Executive Assistant to provide high-level administrative support to multiple senior executives. This is an excellent opportunity for a polished, proactive professional who thrives in a fast-paced corporate environment and enjoys being a trusted partner to executive leadership.

The ideal candidate is highly organized, detail-oriented, resourceful, and able to manage multiple priorities while maintaining the highest level of confidentiality and professionalism.

Key Responsibilities

• Provide high-level administrative support to multiple executives in a dynamic corporate environment.

• Manage complex calendars, schedule meetings, and coordinate executive appointments.

• Arrange domestic travel, prepare detailed itineraries, and complete expense reports.

• Draft, edit, proofread, and format correspondence, presentations, reports, proposals, contracts, and other business documents.

• Prepare meeting agendas, compile materials, take meeting minutes, and follow up on action items.

• Serve as a primary point of contact for executives, acting as both gatekeeper and liaison with internal teams and external partners.

• Maintain electronic and physical filing systems, databases, and spreadsheets.

• Process invoices by obtaining approvals and coordinating with accounting for payment.

• Assist with conference room setup, audiovisual equipment, catering, and meeting logistics.

• Manage Outlook calendars and provide email support.

• Handle incoming mail and ensure timely distribution.

• Support special projects and perform additional administrative duties as needed.

• Attend occasional off-site meetings and visit company locations or vendors when required.

Qualifications

• Associate's degree required; Bachelor's degree preferred.

• 6–8+ years of executive or senior administrative support experience within a corporate environment.

• Exceptional organizational and time management skills with the ability to prioritize multiple deadlines.

• Proven ability to work independently with minimal supervision.

• Strong attention to detail and commitment to producing accurate, high-quality work.

• Excellent written and verbal communication skills.

• Demonstrated ability to maintain confidentiality and exercise sound judgment.

• Professional, positive, and customer-service-oriented demeanor.

• Strong interpersonal skills with the ability to build relationships across all levels of an organization.

• Experience researching, organizing, analyzing, and presenting information.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), Zoom, and internet research.

• Excellent proofreading and document formatting skills.

• Self-motivated with a proactive, solutions-oriented mindset.

• Flexibility to work occasional overtime as business needs require.

Additional Requirements

• Valid driver's license or reliable transportation for occasional travel to meetings and company locations.

• Ability to pass a pre-employment background check and drug screening.

Compensation & Benefits

• Competitive salary: $85,000–$90,000 DOE

• Comprehensive Medical, Dental, and Vision coverage

• Flexible Spending Account (FSA) and Health Savings Account (HSA)

• 401(k) with company match

• Employee housing discounts

• Tuition reimbursement

• Employee referral bonus program

If you're an experienced Executive Assistant looking to join a collaborative, fast-paced organization where your professionalism and organizational skills will make an immediate impact, we'd love to hear from you.