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Administrative Assistant
16632 Hale Ave STE 125 Irvine, CA 92606 US
Job Description
Administrative Assistant
A growing company is looking for a dedicated Administrative Assistant to support office operations and assist with financial transactions. This role requires strong organizational skills, attention to detail, and the ability to handle multiple responsibilities in a dynamic work environment.
Responsibilities:
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Process financial transactions and maintain records in QuickBooks Online.
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Support accounts payable, accounts receivable, and other financial tasks.
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Serve as a liaison between office and field teams to ensure smooth operations.
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Assist with project management tasks, including document preparation and scheduling.
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Manage office communications, including phone calls, emails, and correspondence.
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Maintain office inventory and coordinate supply orders.
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Organize and assist with office meetings and events.
Qualifications:
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Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks Online.
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Strong organizational skills and ability to manage multiple priorities.
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At least 5 years of administrative experience, preferably in a small business setting.
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Experience in construction or human resources is a plus.
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Fluency in Spanish is a bonus but not required.
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Excellent communication skills and a proactive, problem-solving mindset.
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Ability to work both independently and as part of a team.
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Customer service skills to interact professionally with clients and team members.
