Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist

Department: Finance

Reports To: Credit Manager

Summary

A leading distributor in the foodservice industry is seeking an experienced Accounts Receivable Specialist to join the Finance team. This role reports to the Credit Manager and works closely with the CFO, supporting high-volume receivables, customer payments, and account reconciliations in a fast-paced environment.

Responsibilities

• Post daily payments (checks, cash, wires, credit cards)

• Deposit checks via remote deposit capture

• Process return goods slips and credit requests

• Assist drivers with payment-related inquiries

• Monitor client AR portfolio to ensure customers comply with payment terms

• Research and resolve invoice discrepancies, claims, credits, and related issues in coordination with internal departments and customers

• Notify customers and Sales Representatives of skipped invoices

• Contact customers via phone/email to collect overdue invoices

• Communicate payment arrangements and account status to customers

• Set up, maintain, and update customer accounts

• Respond to customer and internal inquiries

• Prepare AR reports and analysis as needed

• Perform additional tasks as assigned by management

Required Skills & Qualifications

• 3–5+ years of Accounts Receivable experience

• Associate degree or equivalent (Accounting/Finance/Business preferred)

• Bilingual English/Spanish required

• Proficient in Microsoft Office (Word, Excel)

• Experience with industry-related ERP/AR software preferred (Target Data Systems a plus)

• Food distribution or manufacturing industry experience preferred

• Highly organized with strong attention to detail and accuracy

• Ability to operate independently with minimal supervision

• Excellent written and verbal communication skills

• Strong problem-solving skills with sound judgment

• Ability to collaborate across departments and with external stakeholders

• Ability to work under pressure, meet deadlines, and thrive in a fast-paced environment

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