The Accounts Payable Specialist will join a small, collaborative AP team of three and report directly to the Assistant Controller. This role processes 50–60 invoices daily in a paper-heavy environment that requires strong auditing skills, accuracy, and consistent follow-up. The ideal candidate is detail-oriented, organized, and comfortable working in a conservative business setting (no jeans; business attire required).

Schedule: Monday–Friday, 8am to 5pm -full-time onsite

Key Responsibilities

• Process trade payables, overhead invoices, expense reports, and credit card statements for the entire company

• Work closely with internal departments and external trade partners to ensure timely, accurate payments

• Manage trade and related payables, including scheduling and processing invoices

• Review and route incoming invoices for proper purchase order matching

• Audit employee expense and travel reports for accuracy, documentation, and policy compliance

• Audit invoices and documents for mathematical accuracy, coding, authorization, and completeness

• Code and voucher invoices once proper approvals and backup are obtained

• Collaborate with purchasing, accounting, and management to resolve discrepancies

• Maintain AP records, reconcile information, and prepare adjusting entries

• Communicate with vendors regarding past-due invoices, credits, or discrepancies

• Maintain vendor files and perform regular accuracy audits

• File paid invoices weekly and maintain organized AP documentation

• Handle escalated vendor issues professionally

• Perform accurately under deadlines with limited supervision

• Prioritize multiple tasks, especially during month-end and year-end

• Identify opportunities for process improvement

• Perform general clerical duties (data entry, collating, photocopying, filing)

• Support special projects as assigned

Qualifications

• 3–5 years of Accounts Payable experience

• Bachelor’s degree required

• Strong understanding of general accounting practices and principles

• High-volume data entry experience

• Strong organizational skills with the ability to multitask and prioritize

• Ability to work in a fast-paced, deadline-driven environment

• Proficiency in MS Office (Excel, Word) and ability to learn new software

• High attention to detail and accuracy

• Professional communication skills and strong vendor relations experience

Compensation & Benefits

1. Salary: $58,000–$70,000

2. Benefits:

   • 401(k) with company match

   • Health, dental, and vision insurance

   • Flexible spending account

3. Dress Code:  Business attire  

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